Date of entering into force December 17th, 2018.
(updated 11th January 2019)
Types of personal data that will be processed
MPG d.o.o. collects and processes your personal data (for example, information that can directly or indirectly identify you, in particular by identifiers such as name, surname, address, e-mail address, phone number, OIB, company name if personal data are included in the name of the company if you provide them ("Personal Information"), when:
• contact us via the info e-mail indicated on the Site,
• contact us or connect with us through social networks,
• photographing and video recording conferences that we organize,
• fill in the application form to participate in the conferences that we organize (register / create an account)
• fill out a survey at the conference
• participate in the prize contests that we organize
MPG d.o.o. will not collect Personal Data unless you provide them voluntarily, except for certain Personal Data collected through the Information Systems and Programs used for the Site operation, whose transmission is inherent in the use of Internet communication protocols (for example, IP address when you contact us) and will not require more information than is required for participation in certain activities. If you do not want to provide us with Personal Data (except Personal Data relating to the use of Internet Communication Protocols that are usually collected when visiting the Website), you can still access our Site, but you will not be able to fill in the application form to participate in the conferences that we organize (register / create an account), participate in the prize contests that we organize or contact us.
At the entrance to the conference area, which will be video recorded and photographed, there is clearly published notice of photographing and video recording and it is clearly indicated that you can be photographed and video recorded, that is our legitimate interest as organizer of the conference. If you do not want to be photographed and recorded, please do not enter the location of the conference.
Video records and photographs where you can recognize yourself will not be published anywhere without your previously consent unless the photographs /video records were taken in the group view.
Processing your photographs and video records for which you have explicitly given us your consent when applying for a conference, has for the basis consent and the associated rights in accordance with GDPR EU 2016/679 regulations.
Providing information from the visitors / senders is voluntary and there is no contractual obligation or requirement that the visitor / sender does it. Data Controller will not create profiles of collected information and it will not be the existence of automated decision-making.
By registering on the web www.windays.com user gets user account information - username and password. The user is obligated to keep his / her account data and is fully responsible for any damage caused by unauthorized use of his or her account. By ending the registration, the user accepts responsibility for all activities caused by the use of the service at www.windays.hr .
If you participate in the prize contests that we organize, we will only collect the necessary personal data to complete the purpose of the prize contest. If we have a requirement that only students may participate in prize contest, we may ask you for proof of study to check if you are eligible as a participant in the prize contest.
• Google Analytics and Google Tag Manager
In accordance with the legitimate interests, the organizer MPG d.o.o. (Data Controller) can notified the conference participants who keep their user profiles active with information about next conferences that MPG d.o.o. organize within the business - technology themes and all in accordance with their interest shown by signing up and registering at the Windays conference.
Personal data will be kept until participants withdraw consent, deactivate their user profile, or until they object to our contact based on a legitimate interest.
For sending the information we use a Microsoft Office 365 system that complies with the General Data Protection Regulation EU 2016/679.
We collect Personal Data on Social Networks (Facebook, You Tube, Twitter, Linkedin), but we do not contact you unless we are responding to a question or a comment.
The purpose, the legal basis of the processing and possible consequences of nondisclosure of Personal Data
A. acting according to your request eg answering your questions and comments, receiving registration forms for participating in the conference, communicating with you about your activities at the Site, usage of your photos according your consent, receiving filled surveys, receiving your application to participate in the prizes contests that we organize
B. the investigation of suspicion of fraud, harassment, physical threats or other Site rules violations or any suspicious behavior we consider to be inappropriate;
C. processing photohraphs / video records of participants at conference organized by MPG d.o., for the purpose of promoting conference, sending newsletters to participants in accordance with interest they shown by signing up and registering at the Windays conference.
Giving Personal Data for purpose under A. is voluntary, but in certain situations it is also necessary and nondisclosure of Personal Data can disable MPG d.o.o. to respond to your requests. Data processing under B. and C. is based on a public and legitimate interest. Our legitimate interest is to record / photograph the conference participants for the promotion of the conference so that it becomes recognizable in the media and better in the future. If we collected your consent for video recording / photographing and publishing the recordings / photographs, such processing has a consent for legal basis. In case you give us consent for marketing purpose, you can in any case withdraw it.
Your Personal Data may be disclosed in the following cases:
• subjects we use to organize and implement conference (eg photographers of the conference, digital agency that is Administrator of the WinDays Facebook page)
• authorized PR agencies and subjects that are directly involved in the implementation and realization of specific conference
• subjects that maintain our IT systems,
• employees of the MPG d.o.o. which are authorized by MPG d.o.o. for the processing of Personal Data in specific project, which are underwritten obligations of confidentiality
• law enforcement agencies and law enforcement authorities when required by applicable law, legitimate or public interers (to protect and defend the rights or property of MPG d.o.o and the Site, or to act in urgent circumstances to protect the personal safety of users of MPG d.o.o, the Site or the public )
• legal advisers of MPG d.o.o. in the case of the need to forward data for legal proceedings,
• the official sponsor of the conference (Microsoft) for their needs only in accordance with the appropriate legal basis (only for the purpose of creating conference content)
• other sponsors participating in the conference only with your explicit consent and only certain information: name, last name and email address.
• Media houses and digital marketing agencies for the purpose of publishing photographs and video records in print media, on websites and social networks
Transfer of Personal Data to Third Countries
MPG d.o.o. transfers Personal Data outside the EEG and Switzerland, especially in the US, but always on the basis of data protection measures in accordance with General Data Protection Regulation (EU)216/679., in particular on the basis of Privacy Shield, thus ensuring adequate protection personal data.
MPG d.o.o. will process your Personal Information only as long as it is necessary to achieve the foregoing purposes. Your Personal Data will be processed until you exercise your right to complaint or until you withdraw the approval, unless there is another legal basis for processing.
MPG d.o.o. will process your Personal Information that have collected from info e-mails within 6 months of the receipt of the inquiry and the data of your accounts created for the Windays Conference application will be keep unlimited to your revocation or will be anonymize (personal data make it anonymous so that the identity of the data subject can no longer be established) immediately after the end of the purpose (end of the conference).
If you have signed up for participation in the prize contest, your personal data will be deleted after 120 days from the end of the contest, except for the winner's personal data that will be retained in accordance with the Law obligation for evidence of delivered prize.
MPG d.o.o. informs you that, in accordance with and to the extent permitted by applicable law, you have the right to access to your personal data, right of rectification or erasure of personal data or restriction of processing as well as the right to data portability and the right to lodge a complaint with a supervisory authority. When the legal basis for the processing is approval, you always have the right to withdraw it. When you withdraw the approval, we will suspend the processing of your personal data for which you have withdraw the approval without affecting the lawfulness of processing based on approval before its withdrawal.
Security of your personal data is extremely important to us, so we set the appropriate physical, electronic and control procedures to protect the information we collect. However, due to the inherent open nature of the Internet, we can not guarantee that communications between you and us, or information stored on the Site or on our servers will be completely secure from unauthorized access by third parties. To the fullest extent permitted by applicable law, we shall exclude any liability or liability for any damages that you may have suffered as a result of any loss, unauthorized access, misuse or alteration of any information you submit to the Site.
Nova Ves 17, Centar Kaptol,
10000 Zagreb, Croatia
Tel .: +385 (0) 1 6064 600